Role of Time Management Tools

The role of time management tools in project management

Effective time management abilities can enhance your work and life in general. When you learn to manage your time effectively on a regular basis, you keep improving your ability to get things done, make better decisions, and, most importantly, gain complete control over your top priorities. 

Before we go into detail regarding time management and its advantages in the workplace, let us first define what time management is. 

The answer is straightforward! 

Businesses can benefit from time management software by organizing, scheduling, and prioritizing tasks and projects. They can assist you in meeting deadlines, making the best use of corporate resources, and managing deliverables precisely. 


Let’s understand the 4 D’s of Time management 

Do: Work on tasks that only take a few minutes to complete. Quickly accomplishing a series of smaller tasks helps build momentum for working on larger projects. 

Defer: Temporarily pause an ongoing task that needs to be handled right away and schedule it for when you have availability. 

Delegate: Re-assign an essential or an important task to someone else. 

Delete: Remove unnecessary tasks from your schedule and move on to the next task. 


And, all these can simply be managed by using the best task and time management platform which is 1ViewTask. Also, because it has a time tracking feature and screen recording feature as well, this tool will help each and every employee of the company even if working remotely stay focused on their work and deliver work on time.

Now, let’s learn about the three most Efficient techniques that have proven to improve time management. 


1) Planning 

Time Tracking

It represents the initial, best, and most examined time management technique. The primary reason is that it helps to properly organize your work. Second, it provides you with a detailed breakdown of everything you need to do. If you can plan your daily, weekly, or monthly tasks, the rest will fall into place. Our task and time management tool allows users to plan in two ways. 


a) Set reminders for all your tasks

Setting reminders and knowing your deadlines are critical for effective time management. Setting a reminder 15 minutes before a meeting or event allows you to prepare and gather your belongings. 


b) Create a daily planner

Start making a list of everything you’re required to actually achieve that day, and mention it in daily appointments or timelines until you’re fully aware of them. 1ViewTask provides three bucket lists for changing the task status from To-do to In-Progress to Completed. When users are finished with the tasks, they can simply move them to the completed bucket list. 


2) Prioritizing :  


Give each task a time limit by setting a priority for each task  

Put how so much time you estimate each task will take on your daily to-do list. If you do not finish, stop when the time limit expires and return to it later. Transitioning to new responsibilities and then going back to your old ones gives your mind a new start and a new perspective.


3) Performing: 


Create a routine that is appropriate for your position while at work. 

Why is this important?  

For starters, if a chaotic day comes along, you will still work through the issue while adhering to your routine. By sticking to your routine, you won’t be able to procrastinate. And this way, users will be able to perform better and better with time. 


Conclusion: Following these techniques manually would be a time-consuming task to do on a daily basis, so 1ViewTask has simplified it by combining all of the features into a single tool. This tool has been very useful recently because it allows you to work on one task at a time or choose to work on tasks that are high priority and finish them first. This allows you to make better use of your time. 1ViewTask is one such tool that has proven to be beneficial to users and has helped to dispel the myth people have in regard to time management.

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