Task Management Tools

Why Traditional To-Do Lists Don’t Work: A Perspective on Modern Task Management Tools

Cluttered tasks and a disorganized workflow often create havoc in the workplace. While finding a solution to task management, everyone will guide you towards the most common task management technique, the to-do list.

We all have been making a to-do list to manage our tasks—a task inventory! But have you ever accomplished all the tasks you have mentioned on your to-do list? Probably your answer is a big NO! The to-do list keeps expanding from 10 to 12 and from 12 to 15, and the list never returns to zero. Traditional to-do lists are often tough to structure and work on. So, is a traditional to-do list a failure? No, not if we apply it with a few improvisations and blend it with technology.


Why does the traditional to-do list fail?

The to-do list is the basic step of task management, an inventory where you have all the tasks compiled as a list. The traditional to-do lists have been failing in task optimization and have not been able to perform the way a user wants them to. We have figured out a few reasons why the traditional to-do list has failed to create an impact.


The traditional to-do list is not always a reliable solution

Tracking everything down using pen and paper in one place is a tough job to do. The traditional to-do list is made using paper, but does it work in all places? Will you be able to keep it safe? What if you remember something when you don’t have your to-do list with you? Will you remember to add the task to your to-do list after some time? The answers to these questions made the traditional to-do list a failure.

Traditional to-do lists fail at time management

Time management is another reason why the standard to-do list does not work. There is no solution for job prioritization, and there is no indication of deadlines on these to-do lists, making it difficult to translate them into action plans. The to-do list is simply a list of tasks, not a task management method.

Traditional to-do lists cannot withstand the style of remote working

Another disadvantage of traditional to-do lists on paper is. We live in a dynamic era marked by globalization and a technological revolution. Companies are outsourcing talented people from all around the globe, and remote working has become the new normal. With such changes, will a traditional to-do list be helpful enough? Can a manager work and keep track of all the progress with these to-do lists? The answer is no! Every employee’s task cannot be tracked, monitored, and recorded with pen and paper; a technological blend is essential.

The traditional to-do lists are time-consuming

Traditional to-do lists require constant updates. With each passing day, you need to prepare a fresh to-do list, where not only the new tasks are added, but the pending ones have to be rewritten. This process consumes more time than is required for task completion.

Traditional to-do lists do not contribute to efficiency and productivity

The traditional to-do list adds no efficiency or productivity to the company. Sometimes, when the to-do list seems small, the employee might get into procrastination mode, and also, no time recording makes it challenging to figure out the progress analytics and generate the growth report for employees and projects. Also, there is no way that a person could manage multiple projects with the traditional to-do list.


Switch from To-Do Lists to Task Management Tools

The typical to-do list does not work, but we all need a solution to improve the company’s task management. Task management tool has successfully replaced the traditional to-do list. The software used to catalog, distribute, monitor, analyze, and report on tasks is known as a task management tool. Task management solutions are essential in today’s industrial world, where firms are dynamic and workstyles are continually evolving. 

The task management tools are developed considering all the requirements that have kept the task management system down and underperforming. The drawbacks of the traditional to-do list have been resolved, and multiple features have been added to task management tools like 1ViewTask. 1ViewTask is a reliable and agile task management tool that has an array of features that have resolved the above-mentioned drawbacks of traditional to-do lists.


Time Recorder

The time recording feature is capable of recording the time taken by any employee to accomplish particular tasks and the number of productive work hours for a particular employee, which can be translated into their efficiency analytics. In addition, the time it takes the team to finish a project is documented to determine the ROI generated by the project, and this data aids in the selection of worthy projects. 

Universal Accessibility 

The task management tool can be logged in from your device using the internet from anywhere in the world. This increases their dependability and alleviates the need to keep a paper record at all times. The entire plan and schedule are just a few clicks away, and the employee can log into the platform and access their work and tasklist from one single platform, whereas the manager can keep track of the performance at all times.

Auto-update and notifications

The task list is updated for any new additions, but the list for old tasks is automatically updated. There is no oversight because the pending work is automatically placed on the task list. Another feature of task management software is the automatic notification that the software sends as a reminder of task deadlines.

Task and analytical analysis

The tasks are fragmented easily by the task management tools, and this makes it convenient for the manager and the employee to manage the task and perform it, respectively. The constant monitoring and analytical analysis of the employee and the project give the management a clear understanding of the necessary changes to improve efficiency and productivity.

The number of functions added to the application is endless, but the features stated above provide a clear picture of why traditional to-do lists must be replaced by task management solutions. A pen and paper may suffice for one or two tasks, but when it comes to operating businesses at a rapid pace, a combination of technology is required.


Sign up now with the 1ViewTask to manage your task with ease. To learn more about the tool, visit our website!

Also, you can download our mobile app for Android and iOS, and for more information, follow us on LinkedInInstagramFacebookTwitter, and Quora.